1. Who We Are and What This Covers
OnlineTeflJob.com is operated by OnlineTeflJob Ltd, a company registered in the United Kingdom. We run a job board that connects schools, language centres, and online teaching platforms with TEFL-qualified English teachers around the world.
This policy explains what happens to your information when you visit our website, post a job listing, submit an application, ask a question in our community forum, or otherwise interact with our service. It applies to all visitors and users regardless of where they are located.
If anything in this document is unclear, please write to us at privacy@onlinetefljob.com and we will be happy to explain further.
2. Information We Collect
We keep the data we handle to a minimum. Below is a straightforward breakdown of what we gather and how.
2a. Details You Give Us Directly
- Job postings — When you submit a listing through our "Post a Job" form, we record the job title, description, salary range, location, company name, and the contact details you choose to provide (email address, application link, phone number, messaging account ID).
- Applications — When you apply for a position, the employer receives whatever information you include in your application message along with any contact details you supply.
- Community Q&A posts — Questions and answers you publish in our forum are stored together with the display name you choose and a timestamp.
- Contact and enquiry forms — If you reach out through a contact form on the site, we retain your name, email address, and the message you send.
2b. Information Collected Automatically
- Browser and device details — We log your browser type and version, operating system, screen resolution, and language preference so we can ensure the site works correctly across different setups.
- Usage patterns — We note which pages you visit, how long you spend on each page, and the referring URL that brought you to our site. This helps us understand which job categories and resources are most useful.
- Approximate time of access — Server logs record the date and time of each page request.
2c. What We Deliberately Do NOT Collect
- We do not track your geographic location via GPS, IP geolocation, or any other method.
- We do not participate in any advertising networks, retargeting platforms, or data broker ecosystems.
- We do not collect or store payment card details. Our job posting service is free.
- We do not use fingerprinting techniques to identify individual visitors across websites.
3. What We Do With Your Information
Every piece of data we collect serves a specific operational purpose. Here is how your information is put to use:
- Running the job board — Displaying job listings, making them searchable, and keeping them organised by category, location, and date.
- Processing applications — Forwarding your application to the employer who posted the relevant position.
- Facilitating contact — Showing an employer's contact details (email, application link, or messaging ID) to applicants who submit an enquiry or application form for that listing.
- Community moderation — Reviewing Q&A contributions for relevance, removing spam, and ensuring discussions remain helpful and on-topic.
- Spam and abuse prevention — Using CAPTCHA challenges and rate-limiting to block automated submissions and protect the integrity of listings and community content.
- Site improvement — Analysing aggregate usage trends to identify broken pages, slow-loading resources, and opportunities to improve the overall experience.
4. When and How Information Is Shared
Our default position is simple: we do not sell, rent, or trade your personal data to anyone, for any reason.
The circumstances under which information moves between parties are limited and transparent:
4a. Between Employers and Applicants
When an employer posts a job, certain contact details they provide (such as an email address or application link) are revealed to applicants only after the applicant completes and submits the application form. Similarly, when you apply for a job, the information you include in your application is shared with the employer who posted that listing. Both parties choose to participate in this exchange.
4b. Service Providers
We use a small number of trusted infrastructure providers to host the website, deliver email notifications, and protect against abuse. These providers process data on our behalf under strict contractual obligations and are not permitted to use it for any other purpose.
4c. Legal Obligations
If we receive a valid legal request — such as a court order, subpoena, or regulatory demand — we may be required to disclose specific information. Before complying, we will verify the legitimacy of the request and notify the affected user unless legally prohibited from doing so.
5. Where Your Data Lives and How We Protect It
Your information is stored on servers located within the European Economic Area (EEA). We select hosting partners that maintain recognised security certifications and provide contractual commitments regarding data handling.
5a. Safeguards We Apply
- All traffic between your browser and our servers is encrypted using TLS (HTTPS).
- Access to stored data is restricted to authorised personnel on a need-to-know basis.
- Server software receives regular security updates and is monitored for anomalous activity.
- Internal systems are protected by strong authentication and periodic access reviews.
5b. How Long We Keep Information
- Job listings are retained for up to 12 months after they expire or are removed, to support fraud investigation and duplicate detection.
- Application data is held for the lifetime of the associated job listing plus 90 days, after which it is permanently deleted.
- Q&A posts are kept indefinitely because they form a lasting community knowledge base, unless the author requests removal.
- Server access logs are automatically purged after 90 days.
- Contact form messages are retained for up to 24 months for support and record-keeping purposes.
No data is kept longer than necessary for the purpose it was collected.
6. Cookies and Similar Technologies
We believe in keeping cookie usage as lean as possible. Here is exactly what we use and what we do not:
6a. Cookies We Use
| Cookie | Purpose | Duration |
|---|---|---|
| Session ID | Keeps your session active as you navigate between pages (for example, while filling out a multi-step form). | Deleted when you close your browser |
| CSRF Token | Prevents cross-site request forgery attacks on form submissions. | Deleted when you close your browser |
6b. What We Do NOT Use
- No advertising cookies of any kind.
- No third-party analytics trackers (we do not embed Google Analytics, Facebook Pixel, or similar scripts).
- No social media tracking widgets that report your browsing activity back to social platforms.
- No cross-site user identification or profiling.
In short, the only cookies placed on your device are the ones required to make the website function properly. You do not need to manage or opt out of any tracking because there is none to opt out of.
7. Your Rights Over Your Information
Regardless of where you are located, we extend the following rights to every user of our service:
7a. Right of Access
You may request a copy of all personal data we hold about you. We will provide it in a commonly used, machine-readable format within 30 days of receiving your verified request.
7b. Right to Correction
If any information we hold about you is inaccurate or incomplete, you can ask us to correct it. For job listings and Q&A posts, you may also edit the content directly through the site where editing functionality is available.
7c. Right to Deletion
You may ask us to erase your personal data. We will comply unless we have a legitimate reason to retain it (for example, an active legal obligation or an unresolved dispute). Deletion requests are processed within 30 days.
7d. Right to Data Portability
Where your data was provided by you and processed on the basis of consent or contract, you may request a portable copy in a structured, commonly used format.
7e. How to Exercise These Rights
Send your request to privacy@onlinetefljob.com with enough detail for us to identify your account or records (for example, the email address associated with your postings). We may ask for additional verification before releasing data. There is no charge for exercising these rights, though we reserve the right to decline requests that are manifestly unfounded or excessively repetitive.
8. Protecting Younger Users
OnlineTeflJob.com is a professional job board intended for adults seeking or offering English teaching positions. Our service is not directed at individuals under the age of 16.
We do not knowingly collect personal information from children. If a parent or guardian becomes aware that a minor has provided us with personal data, please contact us at privacy@onlinetefljob.com and we will take prompt steps to remove the information.
9. Revisions to This Policy
We may update this privacy policy from time to time to reflect changes in our practices, technology, or legal requirements. When we make material changes — meaning changes that affect how your existing data is used or expand the categories of data we collect — we will take reasonable steps to inform you. This may include:
- Posting a prominent notice on the homepage for a period of at least 14 days.
- Sending an email to addresses we have on file for registered employers.
- Updating the "Last updated" date at the top of this page.
We encourage you to review this page periodically. Continued use of the site after a revised policy takes effect constitutes acceptance of the updated terms.
10. Getting in Touch About Privacy
If you have questions, concerns, or complaints about how we handle your data, or if you wish to exercise any of the rights described above, you can reach us through the following channels:
- Email: privacy@onlinetefljob.com
- Postal address: OnlineTeflJob Ltd, registered office in the United Kingdom (full address available on request)
- Contact form: Available on our Contact page
We aim to acknowledge all privacy-related enquiries within 3 business days and resolve them within 30 days. If you are not satisfied with our response, you have the right to lodge a complaint with the data protection authority in your jurisdiction. For users in the UK, this is the Information Commissioner's Office (ICO); for users in the EEA, it is the supervisory authority in your country of residence.